Employee productivity is key to a fast-growing organization, and employee efficiency is one of the most critical factors of organizational success. In an efficient organization, there will be less stress, less time, less energy spent on administrative tasks, and less time lost on training. It allows the organization to focus on the core business to reduce costs and optimize resources. It also creates a work environment that breeds high performance.
However, many organizations often focus on the wrong things when it comes to improving employee efficiency. They tend to focus on creating new tools and technology, rather than the more important changes that people need to make to increase their efficiency. People tend to be overworked because they are working in jobs where they have little say over what they do.
Why Do Companies Focus on Wrong Things?
The reason that companies focus on wrong things about employee efficiency is that they have not taken the time to understand employee motivation methods and effectiveness as well as employee efficiency. The first component relates to the fact that many companies have not implemented a systematic method to evaluate their employees.
Employees who are well-rested, well-fed, and have adequate workspace are far more productive than those who are tired, underfed or do not have space to work. According to the Gallup Workplace Effectiveness Survey, “employees who feel satisfied with their job and the way they are treated at work are more productive than those who do not” (Gallup, 2013).
So, how can a company increase the efficiency of its employees? It might be by giving them a “company to which they can belong”. This company should be a place where people can go to help them find their authentic selves, have meaningful work and take pride in their accomplishments. The company should support and encourage the growth of these employees and their skills, abilities, and attributes.
What are 6 Things That Can Increase Employee Efficiency?
Employee communication is very important. Employees are the backbone of a company; they are the source of your revenue. Communicate with them, they will be more productive and you will be able to achieve more. This is the main reason why most organizations make their communication systems available to all their employees.
Research on 6 simple ways to make an employee more efficient and increase profitability explains how to improve your employees’ performance and get them doing more with less:
1. Show appreciation. The company must provide the tools and resources to perform the work it requires from its employees. If it doesn’t, they might just as well be working for someone else because they are going to feel overworked and underappreciated. A study of how to increase the amount and quality of work done on a project shows that the best way to show appreciation is to pay the employee for the work performed. This can be done by offering them a monetary reward for their work, or by providing them with a certificate of appreciation
2. Trust employees. Trust is crucial in successful business relationships and this is because a company is generally perceived to be trustworthy. A company that demonstrates trust in its employees helps it develop highly successful teams. It provides its employees with a sense of being important and valued (Woolf, 2007). Such a company is more likely to be able to show a greater sense of trust, which in turn, can have a positive impact on its employees’ commitment to their role and its customers’ positive view of the company. In addition, the company will be more willing to listen and interact with the views and opinions of its staff.
3. Give constructive criticism. To increase employees’ effectiveness and to build a positive and productive environment, a company must provide them with constructive criticism. This feedback helps people become more self-aware of their strengths and weaknesses and helps them improve as professionals. However, there are some instances in which criticism may not be effective. The most effective method to give constructive criticism is through 360 feedback. This method is highly effective. The best aspect of this feedback is that it is anonymous. Therefore, the company feels comfortable and able to give it to their employees.
4. Create an office that supports. The first step in creating an effective office culture is to identify the expectations that you have towards employees. The question of “what is expected of employees” is important because it helps employees understand how much effort they need to put into their work to achieve higher levels of success. This is an important point in which employees should understand, because if they don’t understand, they may not be motivated to succeed. According to a study by Dr. Robert A. Kaplan and David P. Norton (1995), “Employee attitudes and behaviors are the key indicators of success or failure in an organization.”. Additionally, to create an office that supports an increase in the efficiency of its employees, a company must first create the right environment. It can be created through three things: a) the company’s mission statement, b) its vision statement, and c) its core values.
5. Encourage growth. A company that focuses on its employees’ growth by encouraging them to become more efficient and skilled is showing its employees that they are important. This is a form of leadership that shows employees that they are essential to their organization. This method of growth is known as Corporate Social Responsibility. This is an example of a company that has grown and will grow more in the future. To encourage growth for the efficiency of its employees, an organization can do at least two things. Firstly, it can provide training programs to give employees the knowledge that they need to be successful in their careers. Secondly, it can give the individual the confidence to explore their abilities. This can be done by encouraging the employee to try new ideas and new methods of doing things.
6. Increase employee efficiency through the 3 Ps. The 3 Ps model of productivity is an established business model in which organizations are evaluated based on their performance concerning three main elements of the overall business model, namely: purpose, planning, and productivity. This model was introduced in the sixties but is still used today. According to Hirschhorn (2009), in the nineties, the importance of the 3 Ps model was increased by its widespread usage in the business environment. In the early 2000s, Hirschhorn (2009) claimed that the 3 Ps model was the primary mechanism to identify the most effective of all models of production and management in the corporate environment.
Today many business owners have realized that remote work is gaining more popularity due to numerous reasons. Regardless of the company sector (of course, there are certain exceptions), the remote mode of operation is one of the most productive today. This category includes the online entrepreneurs, whose activity is entirely bound to the Internet. Remote employees of such companies work much more efficiently than those that work in offices, so everything, including financial document workflow (work with a pay stub generator, payrolls, corporate bills, and much more), is carried out remotely.
“Habit is destiny,” says Charles Haskins, a professor of behavioral psychology at the University of California at Berkeley. “Once a person gets into the habit of doing something, it becomes second nature.” It is an interesting observation, but the reality is that you don’t have control over habits. You can’t stop people from smoking or overeating, and you can’t make them stop working at a job without any interest in their job.
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